Effective Communication in Workplace

effective communication in workplaceEffective communication in the workplace, particularly with your boss is the massive way to prove your mettle. But, how many chances you get to do this right? Only one in most cases.

Below are 10 incredibly convincing tips for effective communication in workplace which helps improve your communication with boss and demonstrate you are the number one for the job or good for a hike, or for an effective damage control tactic.

  1. Write and Rehearse Your Speech

  • Think over and write down what you wish to convey to your boss in advance. Never just “wing it”—remember you aim to highlight to your boss just how methodical, competent, confident and organized you are.effective communication in workplace
  • Place emphasis on the valuable contributions you’ve made, and the impact you have brought on the general structure, goals and objectives of the organization. Focus on all, even minute details.
  • Smile and convey to your boss just how much you enjoy working with him/her.

ii)   Be Specific on Your Objectives

  • A few unnecessary words are enough to turn the whole conversation sour. Be diplomatic and specific.
  • Listen to every word of your boss carefully and be positive, unemotional and quick in your response.
  • Recall his points, when necessary, to make things clear. “So, what you are sharing with me is that you would like…”
  1. Stay Sensible at All Times

  • No one ever enjoyed dealing with an employee in distress, however, great his/her job performance may be.
  • Focus on your time selection for talking to your boss. Choose to talk when you are peaceful as well as in control of your feelings (not when you are in bad terms with your partner, or when your car broke down).
  1. Accept Responsibility

  • Demonstrate awareness of your accountability and responsibilities at work. Don’t hesitate to accept responsibility for the failure of a project which you played a major role in. Tell your boss how you can improve it for the future.
  • Design and offer a fresh strategy to fix every mistake, and show your preparedness to patch things up and meet his expectations in a much better way.
  1. Accept Accountability for Your Actionseffective communication in workplace

  • You are not merely responsible—you are now the trustworthy staff member, your boss was once so passionate to induct into the team.
  • Prove to him why you are still such a dependable person. Tell him you will go the extra mile to restore his/her confidence in you, how you can smash the forthcoming targets, and the ideas you have lined up for the future.
  1. Closed-ended Statements are the Key

  • Close-ended statements are the best way to clinch an upcoming project in your favor and prove your merit or to communicate your feelings about a particular issue.
  • Using close-ended statements is a wise approach to determine what is actually going to take place. Ex: “I’ll get back to you in two days to ensure we are on the right track, and we shall start working from there!”
  1. Smile and Nodeffective communication in workplace

  • Everyone desires to be surrounded by happy people—it is rightly a rule of the work environment and beyond.
  • Flash those pearly whites— Smile as often as possible and make sure you conclude each message with a transparent purpose and a positive note as well, and act professional regardless of what problems you are addressing.
  • Actively listen to the boss and nod wherever necessary. Quote his words in right context to show that you have understood what the boss was saying.
  1. Make Use of Positive Body Language Cues

  • Impress your boss with your active participation. You can show him/her that you are listening with interest by turning your body slightly toward where he/she is.
  • Ensure frequent eye contact and demonstrate self-belief as well as professionalism.
  • Be seated upright with a straight posture. Don’t lean or hunch forward and, if you are a woman, have your ankles crossed. Let your boss know that you take your work and looks seriously.
  1. Choose the Right Time to Speakeffective communication in workplace

  • Timing is all—speaking to your boss is no exception to this rule!
  • Choose the time when your boss is free and in between projects. Late afternoon could be ideal or last thing on a Friday before he/she leaves the workplace for the weekend.
  • Line up your thoughts and achievements in your mind before asking to meet the boss.
  • Speak distinctly, and tell your boss how much you appreciate his insight and suggestion. Let the meeting end on a positive note.

 

  1. Follow-Up

  • No matter what the conversation was about (hike in pay, clarification on an issue, etc.), follow up within a day or two.
  • Ensure your closeness to your boss and let him know you are delighted to be a member of his team.
  • Show your admiration for the job you are entrusted with by your wholehearted smile and nod.
Before the concluding words please watch this video for an excellent additional tip!


A Few Closing Words…

Regardless of whether you are aspiring for a pay raise or just want to talk to your boss to convey your needs, everything counts, from your body language to the words you employ, to get your message across. Remain positive, exhibit self-belief and think over and write down what you are going to mention beforehand, to ensure effective communication in workplace.

 

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